ࡱ> a Qbjbj 7vF\F\Hf f 8*T~D d^   TTTccccccc$ehLcTTTTTc  4cTR  cTc2SlY *}^U.tcc0 dVh\h\YYhY TTTTTTTcc`zTTT dTTTThTTTTTTTTTf > : TOWN OF RUTLAND BOARD OF SELECTMEN MINUTES Monday, April 11, 2016 Rutland Public Library 6:00 P.M. 6:02 P.M. Mr. Clark called the meeting to order. Filmed by cable, to later be televised on Channel 191. Present: Leroy Clark, Wayne Walker, Sheila Dibb, Stephanie Bacon, Michael Pantos Others: Margaret Nartowicz, Town Administrator and Abby Benoit, Administrative Secretary Ms. Dibb made a motion to approve warrant #21 and payrolls. Mr. Walker 2nd motion. Vote Unanimous. Ms. Bacon made a motion to approve minutes for March 28, 2016, as presented. Mr. Walker 2nd motion. Vote unanimous. Ms. Dibb a made motion to approve minutes for March 31, 2016, as presented. Ms. Bacon 2nd motion. Vote 3-0, Mr. Walker and Mr. Clark absent from 3/31/2016 meeting. Rutland Heights: Mike Sullivan introduced himself as the Chairman of RDIC, he is attending the meeting based on a request of the Central Tree Middle School. Chris Stark, a teacher at Central Tree, discussed his proposal to create a trail system on the Heights Property. The trail would be used as a cross country running trail and by the mountain biking team. It would also be open to the public. There is currently a mile long trail on the land, they would like to add four additional miles. The trail would be noninvasive with minimal cutting. Currently there are 20 students on the mountain biking team, historically they have had up to 55 team members. The Board asked Mr. Stark who will be doing the work. Mr. Stark advised that he will be doing the majority of the work, New England Mountain Biking Association has also agreed to help. Students will be doing rake work. Ms. Nartowitz has provided a draft of a liability release form to Mr. Stark, she also has copies of school permission forms. RDIC has voted unanimously to support Mr. Stark and the trail system. Michele Van Reet asked if a town employee would need to be present to supervise the work. Ms. Nartowicz will get clarification of the insurance requirements. Mr. Pantos also endorses Mr. Starks program, he agrees that the trail system will be beneficial to the Town. Mr. Pantos made a motion for the Board to endorse Mr. Starks efforts to create a trail system on the Heights Property, and to move forward with work, with further clarification from the insurance company on Town supervision. Ms. Bacon 2nd motion. Vote unanimous. Mr. Sullivan advised the Board that there will be selective tree cutting on the Heights Property. He believes it could be beneficial to the Town to have them look at trees on Town property to provide an estimated value. The Board agreed that they can look at the trees on Town property, but no cutting will be allowed at this time. Dick Williams thanked Gary Kellaher and Chief Haapakoski for blocking the roads to the Heights Property. Individuals were causing damage to the roads with their vehicles. Todd Stewart introduced himself as the Central Tree Middle School Principal. He thanked the Board for their collaboration, and advised that it is ok to contact Central Tree directly if there is any inappropriate behavior at the Heights Property. Glenwood School: Karen Capucci introduced herself as Principal of the Glenwood Elementary School. She advised the Board that there is a group of five teachers, who have been selected as part of the top ten teams in the State. They will be working to create a curriculum that all students within the State will be working on, within the next few years. Kristine Thayer discussed her inspiration after attending a recent conference, and the school has now created a maker space. The space is used for kids to explore coding, engineering design, and they are dismantling and reassembling computers. The students have chosen the Entering Rutland sign as a model sign for their space. The Board recognized the teachers for their hard work at the School, a certificate of appreciation was presented to each teacher. Insurance Rates/ IAC Appointment, Rebecca Tuttle: Ms. Tuttle requested the Boards approval for new health and dental insurance rates. The Insurance Advisory Committee has met four times to discuss the new rates. Fallon proposed a 6.8% rate increase with no plan change. This would be a $51,000 increase to the Town. The committee negotiated the increase down to 4.57%, they will also be increasing the co-payment for office visits by $5.00. The co-payment for prescriptions will also increase slightly. By making these adjustments to the current policy, they Town will be saving $12,000. The new plan was approved by the Insurance Advisory Committee on April 4, 2016. The Dental plan will increase by 1.8% and the plan contribution will increase from $750.00 to $1,000.00. Mr. Pantos made a motion to approve the insurance rates, as presented. Ms. Dibb 2nd the motion. Vote unanimous. Ms. Tuttle advised the Board that she has been looking into offering long-term disability to employees. The expense will be paid 100% by the employee. She has obtained two quotes, Ms. Nartowicz will confirm if additional quotes are needed. Ms. Dibb made motion to approve offering long-term disability to eligible town employees, with 100% employee contribution. Mr. Walker 2nd motion. Vote unanimous. Mr. Pantos thanked the employees who have worked on the committee for their efforts and contributions. Mr. Walker made a motion to appoint Nicholas Monaco to the Insurance Advisory Committee, as representative from the Police Sergeants Union. Mr. Pantos 2nd motion. Vote unanimous. Public Hearing, 61 A, Davis Property: Mr. Clark opened the Public Hearing regarding the Davis Property at 6:30 P.M. Bob Cox, Emerald Road, introduced himself as a member of the Rutland Conservancy, he has attended the meeting to speak in behalf of the Conservancy. Mr. Cox thanked the Board for holding a second hearing, as there is Town interest in the Davis property. The Conservancy is looking for the Boards support and effort to help save the Davis property. Mr. Cox advised that within the 120 days, the Board can exercise its right or assign its option. There is a 90 day period after the initial 120 days for the deal to close. The owner of the land can also choose to extend either deadline. The Conservancy asks that they have additional time to present a proposal to the Town. They have some funding, and would like to work with the Town Administrator to plan and secure additional funding. There are large reimbursement programs available at the rate of 68% of the purchase price. The Conservancy asks that there eventually be an assignment from the Board with conditions. Under 61A, 70% of the land needs to be preserved, there is the possibility that the other 30% be used towards funding the purchase. The Town has never taken advantage of grant programs that are available, and has never taken action on a property in 61A. Peter Heaney, Davis Street, asked each selectmen their opinion. If it is good business sense to purchase the property, why wouldnt we do it? Mr. Clark advised that it would be good to purchase the property, but the Town does not have the funds to purchase the land. Will residents of Rutland vote to increase taxes to support the purchase? Carol Chin, Summer Hill Drive, explained that she moved to Rutland because it is a rural community and for the beauty of the Town. If the land is not purchased by the Town, we are going to have more homes that we cannot afford and cannot support. The Town cannot afford to not purchase the property because more homes will increase town expenses. Mr. Walker stated that the Town cannot afford to make every effort not to save the property. Ms. Dibb explained that the Town is nowhere near build out. The new housing growth only brings in temporary tax revenue increases, but the cost to maintain the infrastructure is not offset by the growth. The Town is always trying to catch up to the new growth. Ms. Bacon expressed her frustration with the process because the funding should have started a long time ago. The tax rate increase can be calculated. She explained how important it is that residents have an understanding of the current financial condition of the Town. Expenses are already having to be cut from every department. There is currently a 1.25 million dollar budget deficit for next year. Mr. Pantos also expressed his frustration about the process. He would love to protect the farm, but the funding and grant process should have started a long time ago. Rachel Dolan, Ware Road, stated that the issue isnt about saving the farm, everyone wants to save the farm. Can the Town fiscally afford to save it? The Town never passes overrides, if the school budget passes without an override, it would decimate Town services and be fiscally irresponsible to take out a loan. Matthew Lavoie, Grizzly Drive, stated that he is equally frustrated and questions the spending to challenge the 120 time period. Mr. Lavoie shared results of an online petition and explained that several of the respondents live out of State. Cindy Trahan-Liptak, President of Rutland Land Conservancy, explained that many out of state respondents to the online petition grew up in Rutland or have family in Rutland. Robert Liptak, Main Street, wants to make sure that people realize that the Davis Property received a tax break for several years. In turn for the tax break, the 61A process takes place. The Land Conservancy approached Mr. Davis when he wanted 1 million dollars for the property. You cannot apply for a grant for that much money. The residents are asking the Board to do what they are asking for. He has lived in Rutland for over 30 years, and the Town never has enough money. If Mr. Davis waits for the Town to find funding, he will save thousands of dollars. Helen Viner, Kenwood Drive, asked the Board why they didnt have plans when the property originally went up for sale. Kathy Potvin, Main Street, doesnt see how the Town cannot purchase the property, as it is important to the Town. There is not a managed growth by-law, which continues to mean more houses, more kids, and more infrastructure. If the land is not purchased by the Town, the taxes will go up even higher. Rachel Dolan asked if the Town would be able to get a loan before the 120 day deadline. There would need to be a special town meeting and the Town is not in the position to borrow money. George Kiritsy, East County Road, expressed his concerns if the Land Conservancy were to work with the Town Administrator behind the scenes. He asked if the land Conservancy will commit to leaving the land undeveloped. Bob Cox advised that their goal would be to not develop the land, but they are unsure. It would have to be a condition of the assignment. George Kiritsy advised that the buyer plans to leave over 50% of the land as open space. Bob Cox said it would be up to the Board to determine what happens with the property. The Conservancys goal is to engage in an open conversation about a plan, he does not want the Board to vote at this hearing. Bill Gibbs, East County Road, has not heard any real solutions about how the problem will be addressed. Residents need to compromise to meet their individual budgets to pay taxes, why cant residents expect that others/town departments do the same? The town cannot afford to purchase the property. Ms. Dibb explained that there is a difference in opinion about how to fix the problem. She agrees with Ms. Nartowicz that the town does not have the funds to purchase the property. The land grant is 68% of the purchase price. The Town is in a good position because they have not received a grant in the past 5 years. Hypothetically, if Rutland assigns its rights to the Land Conservancy, the town can apply for a grant. The State Representative and Senator will also assist with getting the grant for the Town, it is not a done deal, the Town will need to work for it. Lisa Barthelson, Emerald Road, asks that the Town be given the chance to try. Residents think they can do it, as every other Town has done it. They are asking for support from the Selectmen, and help of the Town Administrator. Lets go for the long term benefits for once. Sandra Hume, Davis Street, stated that we need to challenge ourselves and think about the land. Many people want to protect the land in some way, they have a vision to provide resources to future generations. The Town needs a creative plan to at least attempt to purchase the property. Residents want to support the Board in making a creative choice. Mary Calkins, Emerald Road, stated that development is out of control, we need to stand up against it and stop it. There needs to be more respect for wild spaces and property that has been here forever. We do not need more houses and everything that comes with it. There is no regard for land and water, people are building houses in swamps and wetlands, it is wrong and it is going to ruin the environment. It has to stop. Bob Cox asked that the Conservancy work with the Town Administrator to explore funding and that the hearing continue at a later date. Mr. Clark advised that any meeting would be recorded and televised. Mr. Pantos feels that the Town Administrator shouldnt be burdened at this time of year, as the budget and Town Meeting are soon approaching. Ms. Nartowicz confirmed that the land grant is under the jurisdiction of the Conservation Committee. Wayne St. Germain, Pleasantdale Road, stated that we need to take a stand and try to correct, lets not continue to dig a hole. A green buyer is another way to keep the land in 61a. Ms. Dibb advised that the assignment must be recorded with the registry of deeds prior to the deadline date, it must also include a proposed purchase and sale agreement. The Board advised that the hearing will be continued on April 25, 2016, at 8:00 P.M., the Conservancy will present their plan at that time. George Kiritsy, spoke in behalf of the buyers, all parties reserves all rights under the Statue. The meeting reconvened at 7:45 P.M. after a brief recess. Public Comment: Steven Sherman, Paddock Road, stated that he took the Boards suggestion and called the Devereux School. He spoke to Steven Yerding about his concerns with a Devereux home on Bushy Lane. Mr. Yerding asked that Mr. Sherman meet with himself and the students at their residence on Bushy Lane. Mr. Sherman feels that the call went nowhere. Mr. Sherman has received several phone calls and it is not about the children, his heart goes out to them. Mr. Sherman was advised that the residents in his neighborhood are almost ready to go back into society. He is concerned that the Town police officers, firemen and medical staff are constantly at the Devereux property. It is his understanding that staff cannot touch the kids so the call the Town. He feels that the school is eating up services and do not pay taxes. The only way that something will get done is through the State Legislator. He will be sending a letter to State Representative Kim Ferguson to express his concerns, he also asks that the Board do the same. Ms. Bacon asked Mr. Sherman his requests. Mr. Sherman feels that they should have their own security, and authority to handle their own clients. Chief Haapakoski stated that this would not help, under statue security would be considered staff, and they would not be able to touch the residents. The staff is trained for safe restraint. Mr. Pantos asked if the school could fund 2 full time officers through the town which would be dedicated to the school. Other towns have done this for nonprofit organizations. Matthew Lavoie asked if Devereux is practicing safe restraint. The Chief confirmed that they are and they do have a safe room on property. Ms. Dibb confirmed that Devereux also has a foster program, the children in the foster program attend public school in Rutland. The childrens home districts are paying for their school. Department Updates: DPW, Gary Kellaher Snow and Ice Transfer: Ms. Dibb made a motion to authorize up to $40,000 in excess of the available Snow & Ice Expense appropriation. Mr. Pantos 2nd motion. Vote unanimous. Unaccounted for water: Previously there was 37% of town water unaccounted for. Due to a recent grant this number has decreased to 15%, several large leaks have been detected. DPW is still working on the project and continue to find more leaks, Mr. Kellaher is hoping to reduce unaccounted for water to less than 10%. Mr. Kellaher is in the process of setting up a meeting with DCR to discuss the Muschopauge Dam. Hydrant flushing is almost complete, there are a total of 214 hydrants. The project should be completed by Wednesday. School landscaping will begin during school vacation, they will begin Town buildings once the schools are complete. Complaints about private roads continue to be a problem, but it is out of the Town control. Unless residents purchase the material, the Town cannot do the work. Ms. Natowicz advised that there will be a Board meeting on Thursday, April 14, 2016 at 6:00 P.M to discuss the Town Meeting warrant. The meeting will be held in the basement of Community Hall. Ms. Dibb made a motion to go into Executive Session for reason #1, #2 and #3, only to return to open session for adjournment. Mr. Pantos 2nd motion. Roll call vote: Mr. Pantos aye, Ms. Bacon aye, Ms. Dibb aye, Mr. Clark aye, Mr. Walker aye for reason #3. Mr. Walker recused himself for reason #1 and #2. Reason #1: To discuss the reputation, character, physical condition or mental health, rather than professional competence, of an individual, or discuss the discipline or dismissal of, or complaints or charges against, a public officer, employee, staff member or individual. (Fire Department) Reason #2: To conduct strategy sessions in preparation for negotiations with non-union personnel or to conduct collective bargaining sessions on contract negotiations with non-union personnel. (Fire Department) Reason #3: To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. (Police Department) Ms. Dibb made a motion to adjourn. Mr. Walker 2nd motion. Roll call vote: Mr. Clark aye, Mr. Walker aye, Ms. Dibb aye, Ms. Bacon aye, Mr. Pantos aye. Meeting adjourned at 9:37 P.M. Respectfully submitted, Abby Benoit Administrative Secretary Board of Selectmen Approved __________________      PAGE \* MERGEFORMAT 5 Page  PAGE 5 of  NUMPAGES 6 Board of Selectmen Minutes 4/11/2016 Meeting Page  PAGE 1 of  NUMPAGES 6 Board of Selectmen Minutes 4/11/2016 Meeting #*+3ABXYacdefjopr˿wk_TI>IhkhzCJaJhkhA CJaJhkh'CJaJhkh'5CJaJhkhg5CJaJhkhz5CJaJh\,,5CJaJh-9h5CJaJhs5CJaJhsh+5 hG5 h\,,5hbh*CJaJhbhO5>*CJaJhb5CJaJ+BYdef$ ~  [ \     ABgdEygd%agdO n$a$gdF$a$gd>$a$gdzd$a$gdh # $ + - ~  ? 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